RightFax users can now create fax documents in Microsoft Office and send them out as a fax, or save them to SharePoint with the added security of keeping the Original fax document in a SharePoint Library.
OpenText has developed a connector specifically designed to allow RightFax users to automatically import, manage and send document images—through their Microsoft SharePoint Server document libraries. Review, index, manage and distribute document images in SharePoint libraries enabling automation of business processes.
Since a captured image is typically the start of a business process needing automation, RightFax easily enables automatic import of document images sent from MFPs, scanners and fax. Document images imported from RightFax automatically populate configured SharePoint libraries so users can select files for additional business processes using, routing, OCR and data workflow systems.
RightFax Connector for SharePoint benefits include:
- Capture document images instantly and securely in document libraries.
- Notify users of document arrival via alerts.
- Apply standard document policies, security, and life cycle management across the enterprise.
- Enable document and information collaboration.
- Integrate images and data into automated routing.
- Leverage existing investments in IT Infrastructure.
- Integrate information into an enterprise search.
- Integrates with Microsoft Office SharePoint Sever 2007 and 2010.
- Full text search.
Click here to see NEW features in RightFax 10.5 Feature Pack 1 for the Microsoft Sharepoint Connector
Key Features and Options
- Fax enable Microsoft Office SharePoint - create faxes in Microsoft Office, save to MOSS, and send faxes directly from MOSS.
- A "no paper" fax solution! Capture images into a new or existing SharePoint document library for edit and manipulation.
- Receive document images from MFP's, scanners, and fax servers.
- Notify users of image import via RSS feeds and automated alerts
- Automated routing between OpenText image delivery and SharePoint document libraries.
- Use separate OCR applications, such as Single Click Entry, for extracting metadata and populating into new InfoPath or web forms posted in SharePoint libraries for additional enterprise search.
- Route fax images to specific document libraries in MOSS based upon fax metadata, such as Direct Inward Dial (DID) routing.
What is RightFax Connector for MOSS?
SharePoint allows automation of repeatable document processes. For instance, a common loan process is the acceptance of a rapid credit review and pre-qualification request. These are typically received as completed forms faxed to the mortgage company. Users can now create fax documents in Microsoft Office and send them out as a fax, or save them to SharePoint with the added security of keeping the original fax document in a SharePoint library. These forms automatically appear inside SharePoint as captured images that can now participate in a review process and approval workflow.
With OCR applications such as Single Click Entry, extracted metadata can now be populated to an InfoPath form or SharePoint library, providing the ability to perform enterprise search to drive alerts, RSS feeds, and synchronization with Microsoft Outlook® 2007 & 2010 or other Office applications.
Fax images delivered to SharePoint libraries can now conform to enterprise document policies, security and life-cycle management, providing improved compliance and accessibility.
Why use RightFax Connector for MOSS?
Customers use SharePoint Server 2007 every day for content management, enterprise search, and business process enablement. Since a captured fax image is typically the beginning of a business process needing automation, and sending a fax can often be the final step of a process, RightFax easily enables automatic import or export of document images sent from MFP's, scanners, and fax. Images imported from RightFax automatically populate configured SharePoint libraries so users can select files for additional business processes using OCR and data workflow systems.
Full Text Search
You can use a SharePoint TIFF iFilter to extract text from the fax images themselves and search by keywords. This allows you to find any fax by searching on its contents—the words contained within the fax image—as well as the fax's metadata.
Because the addition of a fax to a document library is a SharePoint event, it can initiate a workflow and insert the incoming fax into that workflow. People can also subscribe to a document library as an RSS feed, which opens up a whole separate world of alerting and workflow initiation. You can route fax images to specific document libraries in SharePoint based upon fax metadata, so a fax can go to the person you want or directly into the process you want.